Meetings are a necessary evil of conducting business and getting shit done. Even if you think you’re not having team meetings, you probably are – they are just the drop by meetings or do ya got a minute meetings or what are you doing right now meetings. If done well, you can save an incredible amount of time and get everyone working much more efficiently with one weekly team meeting. Here’s a few quick tips to get you there:
Same time, same place, same day of the week. Start and end the meeting at the same time and stick with that time. Create some sacred ground – a leadership meeting should only be missed if you are sick or on vacation.
Appoint a Tangent Sergeant. It’s easy to get off topic and start diving down rabbit holes. Rotate members of the team to call folks out when they start to veer off the road.
Have a living agenda with an agreed upon structure. Add issues & opportunities to your meeting agenda often. Skip drop by conversations and add those topics to the meeting agenda. Google docs work great. So do to-do apps like Asana, Trello, Basecamp or Todoist.
Have actionable to do’s that are assigned, agreed upon and followed up on. Once you figure out how to deal with a problem, address an opportunity, or finish a project follow up on it with one another and hold each other accountable.
Start operating with the Platinum Rule. “Do unto others as they would have you do unto them, not as you would have them do unto you.” Know how your peers and direct reports naturally communicate, process information & make decisions with the PI Assessment.
Practice makes perfect, especially when processing issues. Spend time getting to the root of your company’s issues. You’ll start to realize that a couple foundational changes will have a domino effect on the annoying little problems that keep popping up.